Meeting minutes 12/1/17 January 17, 2018 admin Friday, December 1, 2017 at 11:20 am Called to Order 11:22 In attendance: Mckenzie Richardson, Stephanie Cohen, Lisa Justice, Wendi Carnell, Susan Kugelmann, Pamela Schaafsma, Kendra Duran, Jessica Holtey, Monnie Bigger, Stephanie Quintana, Lorena Brown, Pam Christison, Rutyana Avila, GeorgeAnnDrennan, Carrie Wiggins, Brianna Rich Please have families sign up for emails – CoyoteWillowFTO@gmail.org Budget We have our official 501(3)c non-profit number so we can begin accepting donations that are tax deductible!!! Yay! We are in the process of signing up for other programs that will help benefit our school so keep your ears open for more details soon. We found a place that wants to sell us trees for landscaping at our school for 75% off. They will only sell them to us now so Ruty has agreed to store the trees and take care of them until such a time as we can figure out where we are planting that will have a water source, etc. Pam S moved that we purchase the trees and Mckenzie R seconded the motion. Motion passed so trees will be purchase. Fundraisers Box Tops – first submission for fall has been completed. With the box tops clips that were submitted and the App, we should be receiving $391.50. Check should arrive sometime in January. Please keep turning in those box tops! Our class competition will end at the end of the school year. Next submission is in March. Smith’s Rewards Program: Application has been filed and we are awaiting a response. Should be hearing back by next week! AmazonSmile – We are official with Amazon Smile. Please see the “rules” below. If you are an Amazon shopper, you will need to go to smile.amazon.com, sign in to your amazon account as you normally would, then designate Coyote Willow Family School Family Teacher Organization as your preferred place of donation for your purchases. You will also need to shop from this same link for our school to receive a small percentage of your purchase. It really is easy and everything looks the same. If you use the Amazon App, you can put things in your cart and then go the above website and check out. Amazon website looks exactly the same J APSCents– We will give more information about this fundraiser as it is available. Parents can choose to sign up their credit or debit card. Purchases would be rounded up to the next dollar and the change will come to the school. This program is run by the APS Foundation, the school will get 90% and the foundation gets 10%Rules that we must follow in advertising for AmazonSmile are set by both Amazon and the State of New Mexico. Any email correspondence cannot advertise AmazonSmile exclusively to our families. We can include it in an email as long as there is additional content like meeting dates or upcoming events. We can only use their trademarked logos as provided by Amazon. Currently they provide a link, website banner and links for Twitter and Facebook. Since the Facebook account is a community site and not run by the FTO we should only refer families to the FTO website. We cannot promote AmazonSmile on printed newsletters, flyers or direct mail. On those items please refer families to our website CoyoteWillowFTO.org for “ways to help CWFS FTO”.For a purchase to qualify the parent must go to AmazonSmile and register their account by choosing Coyote Willow Family School Family Teacher Organization. Qualifying purchases include the following types all made on the AmazonSmile site. An order for a product from the shopping cart Purchase a product using the 1-click feature Streams or downloads a productThere are some purchases that will not be eligible for donations to our FTO Recurring Subscribe-and-Save purchases and subscription renewals Products purchased after termination of the participation agreement between AmazonSmile and CWFS FTO Any product or order that is cancelled or returned.How we receive our donations. AmazonSmile will deposit funds into our account at the credit union on a quarterly basis. Once the quarter is over they can take up to 45 days to account for any products that have been returned. AmazonSmile also reserves the right to delay paying us until we have a donation amount of $5.00 or more. Tummy Ticklers: We are still having this event. It is the last day before the winter break. It will be held at 12:30 outside the roll-up doors. Friday, December 15, 2017 with Ms. Monica, Ms. Abby and Ms. Heather – Jessica will be the board member in charge. Picture Day Feedback: We have heard that many parents are happy with their pictures! Re-takes on Thursday, December 7, 2017: Time TBA T-shirts Order has been received – we will talk in the Spring about how to handle future orders Art& Poetry Date changed to Thursday, December 14, 2017 Each student needs to bring 2 dozen cookies to the MPR the morning of the event. Please, NO tree nuts or peanuts in cookies for the safety of everyone. Bring in disposable packaging as well J Stay in contact with your teachers. Most of the set-up should be done by Wednesday Ask parents to stay and help and put in lots of time Thursday and Friday. Both are short days and there will be many tasks to be completed before Winter Break starts. Parents/Friends/relatives may pay for their items the night of auction or the next day. We will have receipt books to issue a receipt for items that are paid for and it will list the items that they have paid for. Pick up of the item(s) may not occur until after 11 am on Friday, December 15, 2017. Volunteer sheets will be going up on the front bulletin board Schedule:Day of WeekDateActivityVolunteers NeededTuesday12/05/2017Begin Canned Food DriveAll families Friday12/08/2017Put up outside lights in courtyard4-6 people Bring ladders!Monday12/11/2017Volunteers complete helping in classroomsA&P coordinatorsTuesday12/12/2017Help in classroom – Begin setting upCheck with teachers!Tuesday12/12/2017Complete decorating & table set in MPR4-6 people at dropoffTuesday12/12/2017Purchase milk and ciderWednesday12/13/2017Help in classrooms setting upCheck with your teachersWednesday12/13/2017Help Rhonda with front archUnknown TBAThursday12/14/2017Cookie Sorting and final set up with LuminariasAs many as can help! Begins at drop offThursday12/14/2017After event: Collect silent auction sheetsThursday12/14/2017Begin accepting PaymentsFTO members and A&P coordinators. Thursday12/14/2017After event: food clean-up, turn off lights, etcAs many as can help! At least 1 parent per classFriday12/15/2017FTO board members will be in MPR to accept payments, complete clean up, take down lights, and help to get classrooms ready for JanuaryWe need as much help as we can get! And your teachers also need help. Friday12/15/2017Tummy Ticklers at 12:20Ms. Monica, Ms Abby, and Ms Heather’s class: each family bring 1 dozen individually wrapped treats to sell J Event Volunteers Needed:12/14/2017Activity# NeededA&P Event HelpTime FrameCookie Sorting20Drink Table2 every 30 minutesFinal Outside Decorating6Cookie Table3 every 30 minutesPacket Pick up at 7:00 pm4 to 6Clean up4 to 6Trash Clean up2Friday, December 15, 2017: All parents should be available to help, clean-up classrooms, clean-up courtyard, the MPR and prepare for Winter Break.